Save office space - James Milne & Co Accountants are no strangers to the benefits of the paperless archive as they previously used Microfilm up until the year 2000. We replaced the aging photographic solution with a new digital equivalent specified to match the requirement. A new fast scanning and network retrieval system was installed so the professionals now access all client files from the desktop PCs. There are no paper copies cluttering up their prestigious Bon Accord Square offices where the client files are archived off annually.

Save time retrieving documents - Richard Irvin Supplies Division are a major building supplies distributor who scan all their supplier invoices and delivery notes to ‘close the loop’ with their accounting system. As a result they can respond immediately to any credit control or delivery queries from their desktop PCs and email the resultant document as evidence if required, instantaneously. As a major distributor they capture 100s of invoices daily and after a few years they now have millions of documents on the system. It only takes a few seconds to find a individual document, view it, email it or even just print it!

Security / Audit trail (compliance / legislation) - McIntosh Partners are a medium sized IFA who provide a wide range of financial services with a high street presence in Aberdeen. As with all our users, they have saved office space, a lot of time and trouble with the new paperless filing procedures for electronic and paper based documentation. Importantly, they have an audit trail in case they need to show that the documents are saved, maintained and as secure as the paper originals.

Competitive edge - Hartley Cowley Quantity Surveyors - the commercial property market is overrun with details and particulars sent out, often in high gloss pamphlets and often many times in different formats for the same properties. Not only does the documents system collate these for you, but as Hartley Cowley have shown, you get a real competitive edge finding information FAST!

Provide a better working environment - Macdonalds Solicitors in Glasgow have now replaced ALL paper based client files - this is quite an achievement for a Scottish Legal firm. 100% of the firm’s client files are stored digitally on a dedicated server using automated capture and indexing techniques. This archival solution was installed six years ago and allowed the firm to move to their new prestigious open plan offices in Bath Street in Glasgow without bringing along the tons of paper files they used to store in the cavernous basement of the large Georgian style old building in the West End.